Meetings should not be a pain point for managers and employees. Unfortunately, many professionals have come to dread staff meetings, and struggle to stay engaged for more than a few moments during them. This is bad news for a bevy of reasons. First, when team members aren’t engaged, they aren’t working to solve problems. Worse though, unmotivated employees contribute to poor morale and unhappy company culture. Fortunately, business owners can work to hold more effective meetings and get their staff active and energized. Here are five rules that business owners should follow to form better meetings:
#1 Have a Good Reason to Meet
Many managers like to hold monthly, weekly, or daily meetings with their staff members. And while there’s nothing wrong with frequent collaboration, you should always have a good reason in mind before you call a meeting. What’s more, managers need to let their team members know the purpose of any meeting before they hold it. This will allow employees to prepare accordingly and, as a result, participate with greater authority. It’s okay to hold a meeting to simply touch base with your team, but don’t schedule regular meetings for no particular reason. Otherwise you’re wasting everyone’s time.
#2 Always be Punctual
Speaking of wasting time, it’s imperative that business owners and managers arrive to meetings on schedule. There’s nothing more frustrating for employees than waiting for their boss to show up for a function. In addition, set a hard deadline for how long a meeting can last. (In general, the shorter the better.) By limiting your staff meetings to 15-30 minute intervals, you can cut out a great deal of the fluff that plagues protracted get-togethers.
Is it okay to utilize visual aids like a powerpoint or a speaking tool during your meeting? Of course. On the other hand, encouraging everyone present to use their laptop or cell phone during a meeting is a recipe for disaster. Even without the distractions those devices offer, people are less engaged when taking notes on electronic devices than when physically writing in a notebook. Kindly ask your team to turn off their phones and laptops for the duration of the meeting.
#4 No Passengers Allowed
Everyone at your meeting should have something to say. Period. The best meetings are not monologues or lectures, but rather active discussions between multiple parties. Give everyone at your meeting an opportunity to speak by throwing around a Qball wireless microphone, and frankly, if someone doesn’t need to attend a certain meeting –– excuse them. Trust us, no one’s going to feel aggrieved by having more free time added to their day.
#5 Leave with a Plan
Just as you should always enter a meeting with an agenda in mind, so too should you exit one with a gameplan. Collaboration is a tremendous way to address problems and generate solutions to those issues. While plenty of companies spend time talking about problems, few business owners make it a point to end every meeting with a new focus. Remember, if your staff leaves a conference room and feels that the issues haven’t been resolved, then you haven’t held a productive meeting.
Good leaders know when to break the rules and allow for spontaneity. Still, these five guidelines can help any business owner hold and manage meetings more effectively. The key is to invite staff members to contribute regularly. Fortunately, you can use the Qball to achieve greater employee participation and engagement during meetings. Qball is fun and engaging, making it the perfect microphone for meetings and other corporate settings. Join fortune 500 companies, like Google and Verizon, and buy yours today!